Administrative Coordinator

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Job Title:
Administrative Coordinator
Palo Alto
Ford Motor Company

Job Description
Position Overview/Description:

Ford is seeking an administrative coordinator to join our team. This role includes office management, financial management, project management, and scheduling management. This position is located in Palo Alto, CA.

  • Office Management-ensure that all Ford operational processes are being followed at RICPA Silicon Valley Office including planning of meetings, workshops, hackathons, recruiting events, supply restocking, and personnel support
  • Financial Management-ensure that all Ford financial controls and processes are in place, especially for FAB credit card process
  • Communications Management-Assist with Public Affairs related tasks, in developing strong relationship between Ford, RICPA, Public Affairs and external business partners and media
  • Schedule Management-good coordination skills to ensure that executive visits to RICPA are well managed
  • Facility Management-ensure that RICPA office, storage of furniture, and relationships with Hines Management are managed properly
  • Assist with Project Management related tasks- project tracking /management
    ensuring that all research projects are being completed on time and to budget; develop project timing plans, familiarity with Ford R&A project management tools, Tech Integrator and GTDS
Basic Qualifications:
  • Bachelor’s Degree
  • 1+ year experience in administrative or business operations

Preferred Qualifications:

  • Familiarity with Ford systems, Ford IT systems and tools (Microsoft Word, Excel, Outlook, Access, PowerPoint)
  • Familiarity with financial, budgeting, accounting systems and timecard reporting, payroll, correspondence, filing/data management, expense reporting, and collaboration tools (e.g. SharePoint)
  • Familiarity with Purchasing systems (FAB card ordering, purchase requisitions)
  • Familiarity with Ford facility management tasks
  • 5+ years’ experience in business operations

The distance between imagination and … creation. It can be measured in years of innovation, or in moments of brilliance. When you join the Ford team discover all the benefits, rewards and development opportunities you’d expect from a diverse global leader. You’ll become part of a team that is already leading the way, with ingenious solutions and attainable products – and it is always to go further.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Ford Motor Company is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.